|
|
2. OBJECTIVES |
|
a) To encourage research into the risk
management and audit of information systems
and to promote the development of information
risk management, auditing and control
techniques to reflect changes in technology,
legislation and society.
b) To provide a forum for the development
of awareness and competence in information
systems risk management and audit. c) To promote the efficient, effective and
economical use of risk management, audit and control within
information systems. d) To represent the interests of the
Information Risk Management and Audit
Specialist Group to other bodies.
e) To be the primary focus for information
risk management, audit and
control matters within the BCS.
back |
|
|
3. CONSTITUTION |
|
The Information Risk Management and Audit
Specialist Group shall consist of:
a) The Officers, being Chairman, Secretary
and Treasurer, all of whom should normally be
members of the BCS.
b) Other officers to represent sub-groups
or to perform other tasks which may be
determined from time to time.
c) Individual fee paying members.
d) Corporate fee paying members, viz
Companies, Groups or other organisations
wishing to support the objectives of the
Information Risk Management and Audit
Specialist Group.
back |
|
|
4. ELECTED OFFICERS |
|
a) The officers shall be elected by the Annual
General Meeting (AGM) and shall serve from
their time of appointment until the end of the
AGM following.
b) A vacancy occurring during the term of
office may be filled by an appointment by the
Management Committee.
c) Other officers may be nominated to fill
any other posts created by the Management
Committee.
back |
|
5. MANAGEMENT
|
a) The affairs of the Group shall be managed
(subject to the control of the AGM) by a
Management Committee comprising:
- 1) Elected officers
- 2) Co-opted officers
- 3) Elected members
b) Co-Option: the Management Committee may
co-opt members as required.
c) Meetings: The Management Committee shall
meet at least four times in its year of office
and frequently enough to properly carry out
the business of the Group. Alternative
electronic means of communication (eg.
e-mails, conference calls) available to all
Management Committee members, may also be
adopted to conduct Management Committee
business from time to time as appropriate.
d) Notice: At least 14 days notice of the
place, date and time of meeting shall be given
to each member of the Management Committee.
e) Quorum: The business of the Management
Committee may be transacted by not less then
four members.
f) In the absence of the Chairman, the
committee shall elect one of its number to
take the chair for the meeting.
g) Voting: In determining a question by
vote at a Management Meeting a simple majority
will be sufficient. The chairman of the
meeting shall have a second or casting vote if
necessary.
h) Sub-Committees: The Management Committee
may appoint at any time sub-committees with
appropriate terms of reference, each
responsible to the Management Committee and
under the Chairmanship of a Management
Committee member, to assist in carrying out
the business of the Group.
i) Working parties: The Management
Committee may set up at any time working
parties responsible to the Management
Committee which shall appoint a Chairman and
provide appropriate terms of reference.
j) Branches: The Management Committee may
set up at any time branches responsible to the
Management Committee which shall appoint a
Branch Chairman and provide appropriate terms
of reference.
back |
|
|
6. ANNUAL GENERAL MEETING |
|
a) Each year the Group shall hold an AGM in
May.
b) Notice: The Secretary shall send notice
of the date, time and place of the AGM to all
members of the Group at least 28 days before
the Meeting.
For this purpose a notice printed in the
Programme Card of the Group and complying with
the above requirements shall be considered
sufficient notice.
c) All members of the Group have the right to
attend the AGM, for which there shall be no
attendance charge.
d) Agenda: The following items shall be
included:
- 1) Minutes of the previous AGM
- 2) Minutes of any Extraordinary General
Meeting held since the previous AGM
- 3) Chairman's Report
- 4) Statement of Accounts
- 5) Proposals for alterations to the
Constitution
- 6) Proposals for alterations to Fees
- 7) Election of Officers
- 8) Election of Auditors
e) Nominations: Any member is entitled to
nominate a person for any elected office on
the Management Committee. Such nominations may
be proposed and seconded at the meeting if not
previously received by the Secretary.
f) Voting: Every question at an AGM shall
be decided by a simple majority of the votes
cast. Individual members of the Group each
have a single vote. The accredited
representative of each corporate member also
has a single vote. The chairman shall have a
casting vote if necessary.
back |
|
|
7. EXTRAORDINARY GENERAL
MEETING |
|
a) An Extraordinary General Meeting (EGM)
shall be convened on a resolution of the
Management Committee or within five weeks of
receipt by the Secretary of a requisition
signed by no less than twenty members
(Corporate members having only a single vote)
stating the business to be transacted at the
meeting.
b) An EGM shall transact only such business
as is specified in the resolutions or
requisitions convening it. c) All members of
the Group have the right to attend the EGM,
for which there shall be no attendance charge.
back |
|
|
8. FINANCE |
|
a) Bank account: In accordance with BCS
Guidelines, the Group shall have at least one
Account (Account A) at Lloyds Bank, Langham
Place Branch, used for normal running
expenses. Other accounts at that branch or
other places as approved by the Management
Committee, may be used for special events or
for investment funds.
b) the Group shall follow the BCS Financial
Guidelines as issued from time to time.
c) The financial year shall start on 1st
May each year.
d) The Treasurer is responsible to the BCS
for submitting draft budgets, recording
ongoing expenditure and capital expenditure
separately for each by 30 November in the
preceding year.
e) The Treasurer is responsible for making
available to the BCS a revenue statement at
the end of every financial year (30th April)
in respect of the Group's normal operations
and special events, this statement to be
included in the BCS annual accounts subject to
audit by the BCS auditors.
f) All cheques drawn on the Group's bank
accounts must be signed by any two of
Chairman, Secretary and Treasurer. In the
event of such signatories being unavailable,
then the Management Committee may appoint a
member of the Committee to act as second
signatory, together with one of the nominated
signatories.
g) The accounts of the group shall be
audited each year by an auditor elected at the
AGM.
h) All income and property of the Group
from whatever source derived shall be applied
solely to the promotion of the objects of the
Group.
back |
|
|
9. DISSOLUTION |
|
a) In the event of the winding up or
dissolution of the Group any surplus assets
remaining after discharge of liabilities shall
automatically rest in the BCS.
b) In the event of an authorised officer of
the Group not being available to conduct the
transfer of any assets, then an appropriate
officer of the BCS shall have the required
power.
back |
|
|
10. BRITISH COMPUTER
SOCIETY |
|
a) The Group shall be governed by the rules of
the BCS as these apply to Specialist Groups of
the BCS. Where it is considered that a rule of
the Group is in conflict with a BCS rule
governing Specialist Group activities, the BCS
rule shall apply.
b) The Chairman of the Group must be a
Fellow, Member or Associate Member of the BCS.
c) Other elected officers of the Group
should normally be members of the BCS.
d) The Chairman, or other elected Committee
Member of the Group, is ex officio a member of
the BCS Technical Board.
e) The Group must advise the Chairman of
the Technical Board of the names of any
elected officers who are not members of the
BCS.
f) All members of the Group's Management
Committee shall abide by the Code of Conduct
relating to members of the BCS.
g) The Group may use the BCS name to
enhance the reputation of their own
activities, but must not bring the BCS into
disrepute.
h) No member of the Group may speak on
behalf of the BCS without proper authority
from the BCS.
back |
